National Afforestation & Eco-Development Board
Ministry of Environment and Forests
Government of India
 
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Frequently Asked Questions - Some Frequently Asked Questions (FAQs) relating to National Afforestation Programme and answers thereto
 
 
1.) Can a Forest Division have two /more than one FDAs?
The NAP Guidelines allow the creation of only one FDA in one Territorial/wildlife division.
 
2.) A division is bifurcated into two territorial divisions. Can another FDA be constituted?
Yes.
 
3.) Authorities competent to approve deviations in project proposals
S.No. Deviation Competent Authority to approve the deviation

1

1.Change in JFMC wise area of the project provided the total area of each plantation component of the FDA project remains the same

2. Change in the name of the JFMCs without change in the total number of JFMCs

3.Addition of new JFMCs without change in the component wise project area and the total cost

4. Increase in the plantation density with no increase in cost

FDA under intimation to NAEB

2.

1. Change in the area of components or change in the project area

2. Change in wage rate

3. Year wise cost norms

4. Reduction in the density of plantation

NAEB

 
4.) No fund seems to be available for running the SFDA/Nodal Officer's desk. How does one expect the SFDA/Nodal officer to perform all its functions?
Under the Revised NAP guidelines,The SFDA will be eligible for apportioning 15% of the overhead cost provided to the FDAs ( i.e., 1.5% of the plantation cost) for its own functioning.
 
5.) Why Can I not keep the FDA fund in a savings account?
FDAs are not expected to park the money in a savings account and earn interest. The fund is supposed and expected to be transferred to the JFMC accounts within 15 days of receipt. FDA funds shall be deposited in a current account.
 
6.) I am still not clear about the mode of operation of the FDA and JFMC accounts.
Accounts of the JFMCs are to be jointly operated by the President and the Member Secretary of the JFMC.

FDA account is to be operated jointly by the Chairperson and the Member Secretary cum CEO of the FDA.
 
7.) My project has come to an end. Will I able to submit another proposal for the same JFMCs again?
The programme aims at among other things, universalisation and institutionalisation of JFM in the project villages. Ideally and logically the JFMCs should be supported until they become proactive, vibrant, and self-reliant bodies/institutions. If area is available, a second project proposal can be submitted for funding assistance.
 
8.) The NAP cost norms are lower than those for our State Plan Schemes.
A recent exercise has shown this to be a myth. The cost norms under NAP were worked out after obtaining and studying the model estimates of comparable State Plan Schemes. True, the provision towards fencing and Entry Point Activities are higher in some states. But the cost norms are adequate to cover basic activities involved in a plantation programme- surveying, microplanning, nursery raising, pitting, fencing at vulnerable points, SMC works, planting, weeding, soil working, overheads, monitoring and evaluation and some EPAs.

The NAP cost norms are worked out on the NOTIONAL WAGE RATE OF Rs. 75.00 per personday. Many an Implementing Officer still does not appreciate that the cost norms are dynamically linked to the prevailing wage rate and the planting density, meaning thereby that if the prevailing wage rate is higher or lower than the notional wage rate of Rs. 75.00 per day the cost norms are liable to be revised upward or downward as the case may be. Similarly in the event of the planting density being higher or lower than that prescribed under the NAP plantation models, the cost norms can be revised upward or downward, proportionately.

Illustration: FDA 'A' proposes to follow / adopt a reduced planting density of 625 /ha under Artificial regeneration due to the presence of sizeable number of rootstock. The prevailing wage rate is Rs. 90 /personday.

The cost norm for a planting density of 625 per hectare will be Rs 23085/1100 X 625 =Rs. 13116 / ha (based on the notional wage rate of Rs 75 per personday); and Rs. 13116 X 90/75 or Rs. 15739/ha (based on the actual wage rate of Rs 90 per person day). Therefore, FDA 'A' is eligible for an admissible cost norm of Rs. 15739 per ha. N.B. EPA is not linked to wage rate or planting density.
 
9.) My State schemes use a different planting density than prescribed under NAP.
If the FDA wishes to adopt a different planting density from the one prescribed under the NAP plantation models, the cost norms can be revised upward or downward proportionately.

As for example FDA 'A' may want to use a reduced planting density in AR model because of the presence of large number of rootstocks, the same can be allowed but cost norms will be proportionately revised downward.
 
10.) My committed liabilities have not been settled.
Mostly, demands for committed liabilities are not accompanied by proper justification. Committed liabilities arising out of wage revision or less release than sanctioned during a year, are understandable. But demands for settling committed liabilities pertaining to 2003, 2004, 2005 are not justified.
 
11.) Is there a prescribed format for Utilisation certificate?
Yes. 'FORM GFR 19-A' is the prescribed form. Please furnish the details of all the releases made by NAEB during the year and give the consolidated UC.
 
12.) The wage rate has been revised in my state/ district. NAEB follows the wage rate of Rs. 75.00 /per day. How can we under pay the labourers?
FDAs have a statutory obligation to ensure that the notified wages are paid to the labourers. The FDA should raise a demand for additional money and seek a revision of the work programme necessitated by the wage revision.
 
13.) Why has my work programme not been revised though I have sent a copy of the notification of wage revision?
Often, though the FDA has sent a copy of the notification enhancing the wage rate, the FDA has not proposed the revised work programme. It must be understood that the FDA has to assess how many person days will be at the revised wage rate and how many at the old wage rate and submit a proposed revised work programme.
 
14.) Is there a provision for allowing spill over works?
Spill over into the next year for valid/ reasonable and adequate justification e.g. belated receipt of fund, JFMC's non co-operation, conflict in programme village may be allowed but cumulative spill overs (e.g. Spill over from previous two years) may not be permitted.
 
15.) What documents are requited for reporting progress of implementing a project?
1.Annual Progress report (APR)- to be submitted annually
2.Quarterly progress report (QPR)- to be submitted quarterly
3.Utilisation certificate (UC)- to be submitted annually and every time a release is requested
4.Miscellaneous certificates (that all conditions laid down in the sanction order are fulfilled, there is no embezzlement of funds and that there is no diversion of funds) to be submitted annually and every time a release is requested
5.Audit report- to be submitted annually

Evaluation report as and when it is due (18-24 months of project implementation)
 
16.) What is the purpose of form 1-5? My Nodal Officer has sent the Form 1-5. Need I send the APR and QPR?
Form 1-5 were devised/prescribed for facilitating review of NAP implementation at the level of PCCF and also to enable NAEB, GOI to have an overview of NAP implementation in the states, and to project for the whole country, delivery of the scheme in terms of such parameters as area covered, number of households benefited and number of persondays generated etc. These are to be sent by the Nodal Officer/ PCCF and cannot substitute for the reports of the individual FDAs. The forms to be used for reporting by an FDA are as stated in the reply to Question No. 15
 
17.) There is an unspent balance on account of unaccomplished target of X Plan. Can I carry forward into the XI Plan?
No. Please submit a fresh proposal for the Eleventh Plan. While doing so you may incorporate/include the unfinished targets, as well as proposals for maintenance of plantations raised during the X Plan. The unspent balance can be adjusted against this proposal. In the unlikely situation of the FDA not wishing to send any proposal during the XI Plan, the unspent balance shall be refunded to NAEB.
 
18.) Is the scheme likely to be continued during the XI Plan?
Yes, the Scheme is being continued during 2007-08 with the in -principle approval of the Planning Commission. The Planning Commission has indicated an outlay of 2000 crores for NAP during XI Plan.
 
19.) Are the detailed guidelines available on the website?
Yes, the scheme guidelines are available at http://envfor.nic.in/naeb
 
20.) Why is there so much of processing delay?
Many a time the complete set of requisite documents is not available and there are inconsistencies in the progress reports sent by the states. Processing requires referencing and cross referencing of a number of documents. Unavailability of adequate hands at NAEB, is a major constraint. A technical Officer can process only about 2 proposals per day.
 
21.) The fencing provision is grossly inadequate. NAEB does not seem to appreciate this. Can the fencing provision be enhanced?
Fencing all around the periphery of the treatment area may not be feasible due to prohibitively high costs. Also, it may not be desirable owing to the fact that it would not further the cause of social fencing -a vital premise on which the sustainability of JFM rests. Fencing only vulnerable stretches subjected to heavy browsing pressure with locally available material like brushwood may be the feasible option. However, additional funds for more fencing may be mobilised by dovetailing with other schemes such as NREGS.
 
22.) When should evaluation be done/ carried out?
Independent evaluation of the project should be commissioned between 18-24 months of project implementation. The report should be submitted before requesting for second release.
 
23.) How is independence defined in the context of Independent Evaluator?
It is to be understood as an agency, which does not report to the SFD/PCCF directly or indirectly.

NAEB has requested the State PCCFs to empanel independent agencies having expertise and repute, for being used by the FDAs as Evaluators.
 
24.) What is the correct name/acronym of the programme SGVSY or NAP?
Samanvit Gram Vanikaran Samirdhi Yojana (SGVSY) refers to the pilot project implemented during the fag end of the IX plan (2000-02). It was upscaled as National Afforestation Programme during the X Plan. Thus, SGVSY is no more in operation and the correct name for usage is NAP. (A number of project proposals being received in the Ministry, still refer to the programme as SGVSY)